🔍 Content
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Edit task labels
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Fields & properties in the label overlay
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Edit task categories
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Color definitions & global categories
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Locked & deactivated elements
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Tips & Best Practices
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FAQ
✏️ Edit task labels
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Click the ⚙️ gear icon (top right).
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Go to Tasks → Labels.
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In the Labels (Processes) table, you’ll see all available labels for tasks.
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Click a label entry → the edit overlay opens.
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Edit the label name in multiple languages.
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Click Save to apply changes or Cancel to discard them.
📸 Screenshot: Labels table
🖍️ Fields & properties (Labels)
| Field | Description |
|---|---|
| 🖼️ Icon | Visual representation shown directly on the task card |
| 🏷️ Name | Required in multiple languages |
| 🔒 Locked | System labels like “T-Card” – cannot be edited or deactivated |
| 🚫 Deactivated | Not selectable for the team administrator on the team’s task board |
Sorting:
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By status (active first, then deactivated)
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Alphabetically by name
🗂️ Edit task categories
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Click the ⚙️ gear icon.
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Navigate to Tasks → Categories.
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Click a row in the Task Categories table.
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The edit overlay will open.
Editable fields:
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🏷️ Name in multiple languages
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🌐 “Global” checkbox for system-wide definition
📸 Screenshot: Category edit overlay
🎨 Colors & global categories
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Colors define the background color of the category on cards, dropdowns, and filters.
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Supported:
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Solid colors
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Hatched colors (e.g., Yellow + Light Yellow)
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Global categories have the same name in all teams → ensures comparability between task boards.
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Only system admins can edit the name of global categories.
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Locked categories (e.g., “Standard,” “Problem Solving”) are system-defined and cannot be edited.
🛑 Locked & deactivated elements
| Type | Behavior |
|---|---|
| 🔒 Locked | Cannot be changed or deactivated – system-protected |
| 🌍 Global | Only editable by system admins |
| 🚫 Deactivated | Not selectable by the team admin on their task board |
ℹ️ Notes
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Labels and categories influence visual presentation and filter logic.
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Required fields (e.g., name) are highlighted in red if empty.
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Multi-language search is possible (starts after 2 characters).
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Categories and labels activated or deactivated in system administration can be further activated or deactivated by team administrators in each team.
✨ Tips & Best Practices
💡 Choose clear, descriptive names for better filtering and understanding.
⚠️ Avoid redundancy – too many similar labels or categories dilute meaning.
🌍 Maintain translations during creation – especially for international rollouts.
🔒 Locked labels and categories cannot be disabled – plan accordingly.
❓ FAQ
Can I delete labels?
→ No, only deactivate them – they remain visible in archived tasks.
How do I identify global categories?
→ Via the “Global” checkbox – only system admins can manage these.
Why is a field greyed out?
→ It’s a locked system label or category.
What happens with deactivated categories?
→ They can no longer be used by team members or team admins.