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📚 Theory of the PDCA Method in Action Management

This article explains the theoretical foundations of the PDCA method (Plan – Do – Check – Act) and how to use it effectively for planning, implementing, and monitoring actions. The PDCA cycle supports sustainable problem solving and continuous improvement in day-to-day operations.

🔍 Content
  • How it works
  • Info
  • Tips & Best Practices

🛠️ How it works
The PDCA method is an iterative cycle for systematically handling tasks and actions. The goal is not only to implement solutions in the short term but also to verify their effectiveness and make adjustments if necessary.

📌 Phases of the PDCA cycle

1. PLAN – Planning the action
📋 What is the goal of the action?

  • Analyze and understand the problem.

  • Define concrete goals and success criteria.

  • Plan actions, assign responsibilities, and set deadlines.

2. DO – Implementing the action
🚀 Carry out the planned activities.

  • Execute actions consistently according to the plan.

  • Identify and document obstacles early.

3. CHECK – Reviewing the results
🔍 Did the action achieve the desired result?

  • Review results against the defined goals and metrics.

  • Document whether the problem has been resolved.

4. ACT – Standardization or adjustment
✅ What happens after the review?

  • If successfully implemented: Standardize the solution and transfer it to similar areas.

  • If the goal has not been achieved: Analyze the causes and initiate improvements (new PDCA cycle).

ℹ️ Info

  • The PDCA cycle is particularly suitable for operational actions in daily business.

  • Also ideal for quick tests of improvements (so-called “Quick Wins”).

  • The cycle can be repeated multiple times until a stable and sustainable solution is reached.

✨ Tips & Best Practices

  • 🗂️ Use the description field of the action to record short updates and timestamps for tracking.

  • 🔁 Don’t close actions too early – ensure the impact is sustainable.