Lean Thinking & Digital Saviness

How to digitally transform Shop Floor Management?


After ages of consideration, meetings with the board and a global pandemic you finally decided to digitalize your Shop Floor Management. Well done.

But the next question knocks right at your door and prompts your full attention: How will I manage to do this; how will I implement it successfully?

Implementing new systems or software mostly is a companywide change that isn’t welcome to everybody. Why is that?

Well, the good news is, the system Shop Floor Management already exists. But change in general is something we tend to struggle with including you and me. Even if our daily routine isn’t the most comfortable, we prefer the known routine over a possible new one. If it isn’t completely clear what the benefits of change will be, there will always be skepticism.

Let us help you with our short “How-To-Guide”



These are typical phrases you will hear on your journey to Digital Shop Floor Management. But as expected as they are, as helpful they can be. Because the first thing we learn from this, is the lack of “Why should we do it?” Ask it yourself. Why should your company take this step? There is no one fits all answer to this but a one fits most pattern. And surprisingly this pattern doesn’t include monetary items in the forefront. It rather contains motivational and socially bonding items. Like “Let’s build the best product for our customers without stressing out.” Creating a shared comprehension as early as possible will make your progress so much easier, while not forgetting about the actual benefits.

Who is first to sell to?

These five types of users will help you to build a strategy about your pilot area and the later roll-out.

  1. Innovators (2.5%): They usually grew up in a technology driven environment and are constantly grasping for more technology to improve their everyday lives. Create momentum here and you are about to create early adopters as well.

  2. Early Adopters (13.5%): Like innovators, this curiosity driven group isn’t shy to try out new technology earlier than the majority. Their opinions are crucial since they will influence the Early Majority.

  3. Early Majority (34%): This group is more in for a practical approach. Usually waiting until the technology is “approved” by the Early Adopters. Here might have to explain why it doesn’t make sense to bring analog vinyl records and the record player to an overseas flight.

  4. Late Majority (34%): These people will only jump aboard when they must. Meaning if it’s clearly unreasonable not or the technology already has become a fundamental part of your business.

  5. Laggards (16%): Laggards will cling to their current and familiar technology as long as possible. Change is not welcome in their world and they will only adapt once you put the last analog shop floor board in the crusher.


Five Steps for your successful implementation:

1. Generate common comprehension

Your employees need to have a comprehensive reason to get out of their comfort zone. Define a convincing motivating theme they can relate to by answering the WHY question. Be transparent during the evaluation process and encourage questions. Make clear why other options didn’t cut it. The clearer the path the easier it becomes to share it.

2. Identify your Maestros

When you can find the members of the first two groups and enhance their motivation in and around new technology it massively helps to convince the rest of the party. Once they successfully managed the pilot and talk about it, the road is paved.

3. Training doesn’t cost time, it creates time.

Trainings are not just to teach a piece of software, they are also a great opportunity to get people into conversations, giving them a platform to ask questions and communicate the benefits of the new Shop Floor Management by creating live examples of your current everyday use cases. We are glad to provide you with learning resources for Shop Floor Management itself as well as our software.

4. Transition important data to the new boards

When it comes to convincing the last two groups of people, the Late Majority and the Laggards one considerable option is to make data only accessible via the new technology. But this also poses a great risk when performed too early in the process. In terms of shop floor management, it is considerable to put both technologies side by side and let the digital benefits become more obvious. Especially when it comes to less motivating tasks like key figure aggregation and printing out those new results people will start asking themselves why they did this in the first place.


5. Rewards and gamification

Depending on your overall company culture, certain rewards can trigger acceptance as well. And we don’t mean “take it or leave us” incentives by that. These rewards can be small while they must be meaningful and motivating without watering down the purpose you defined in step 1.

Implementing new things doesn't have to be harder than it needs to be. When you know where to expect obstacles and how to deal with them, the pavement on the road becomes much more solid. Start with “WHY” and end with a successful implementation.

If you want to know more about ValueStreamer and how we successfully digitalized Shop Floor Management in various industries, just drop us a line and we will get in touch with you.

We Got You Covered.